Blog
How to beat those pesky Applicant Tracking Systems
Being in Human Resources and Recruiting for many years, I know firsthand how vital Applicant Tracking Systems are. Back in the “olden days,” candidates would type up a resume, mail it to the company, who would post open positions in the Sunday newspaper, and wait for their phone to ring. Candidates did not have to worry about technology. They only needed to impress a person; now, candidates need to impress a robot and a human.
Applicant Tracking Systems are a huge part of the hiring process. Your resume passes through many levels (including an ATS) before an interview is offered. And, like it or not, Applicant Tracking Systems are here to stay.
Applicant Tracking Systems were designed to create simplicity for Human Resource professionals and Recruiters, which they have done, but they have also created questions, misconceptions, and crazy stories from candidates. Many candidates scratch their heads trying to figure out how to crack the ATS coding language. Well, guess what, it is not as difficult as most would think. I am here to clarify some assumptions and relay tips and tricks to help you get your resume past these tricky software’s.
First, what is an Applicant Tracking System?
An Applicant Tracking System, also known as ATS, reads, scans, and filters through resumes. That’s it. Pretty simple.
Human Resource professionals and Recruiters are the gatekeepers of resumes, and an ATS is a software that stores all the data. They deliver a highly organized way for HR and Recruiters to review resumes. It’s a lot like a CRM companies use to keep track of customer information. Same thing, but for candidates. ATS are designed to automate the recruitment process. HR and Recruiters can communicate with each other, coordinate interviews, keep a record of the overall candidate flow, and send those lovely automated “Dear John” emails.
So, why does an employer use an Applicant Tracking System?
When an employer posts for an open position, they will, on average, get a couple of hundred candidates to apply per job. Imagine reading hundreds of resumes; it is a lot. If the employer uses an Applicant Tracking System, it will save them time sorting through all those resumes because the ATS algorithm reads and filters through them.
How does Applicant Tracking Systems work?
An Applicant Tracking System integrates with career application sites like ZipRecruiter, Indeed, Career Builder, Glassdoor, etc. What do I mean when I say they integrate with? In simplest terms, it means an ATS and career application sites “talk” to each other. Keep in mind each ATS works differently, but in general, they all have similar features. First, the Human Resource professional and the Recruiter will enter a job description, title, etc., into the ATS, then that information is fed into various integrated career application sites. And vice-versa, once a candidate applies for a position on a career application site, the resume will be forwarded to an ATS. The Applicant Tracking System algorithm then “reads” the resumes. Yes, “reads,” it will filter through resumes, determine what candidates are a good match, and rank the resumes based on skills, education, and experience.
Human Resource professionals and Recruiters can also search the database for specific words and pull resumes with those words in them. For example, say an employer needs to fill a position with a candidate who has experience using the computer coding language of JSON or Spanish speaking; with an ATS, the Human Resource professionals and/or Recruiters can search the hundreds of resumes for candidates with JSON or Spanish speaking skills mentioned in their resume.
How does someone get their resume past these tricky Applicant Tracking Systems?
Think of an Applicant Tracking System like a numbers game. The more keywords in a resume, the more likely it will pass through an ATS.
Look at the job posting and add words to your resume from the job description. The words used in a job description are those used from resumes to find the “best fit” candidate.
An easy place to add keywords is your resume’s skills/competencies section. But keep in mind that after your resume gets past the ATS, it lands in the hands of a human, so do not be the candidate who lists 50 skills on a resume. Keep it between nine to fifteen skills.
It is essential to change the keywords throughout your resume. For example, if you apply for a sales role, instead of always using the word “sale,” try adding similar words, like “business development.”; This will increase your chances that your resume will be searched and fed through various Applicant Tracking Systems.
The same goes for acronyms. For example, say you use the abbreviation MBA on your resume, but on the job postings, they use the words “master’s degree.” You may not be viewed as a strong match because the ATS does not recognize the acronym “MBA” but is looking for resumes with the words “master’s degree.” I suggest using both; list the abbreviation next to your name and write out the complete degree in the education section. It increases the odds of your resume getting past an ATS.
Titles are important. Applicant Tracking Systems will be looking for titles that match the title of the position that is being recruited for. For example, if you are applying for an Administrative Assistant position, the ATS will look for resumes with the words “Administrative Assistant” in them. If you have a unique title, your resume’s odds of becoming a “good match” are slim. For example, say you are a manager, but your company gave you a fun and funky title as a “Happiness Coach,” you’ll be better off listing your title as Manager. Of course, you still want to be honest.
Graphics. Do not get crazy with the pictures and images. There are creative and trendy resume templates for sale on sites like Etsy but be careful. Some graphics and images have a hard time passing through Applicant Tracking Systems.
Or say it passes through, but it might convert your resume into a weird format.
Format. Speaking of format. Formats like .docx or .pdf versions are the best formats to keep your resume in tack. If you do not have Microsoft Word or another program that can convert your resume to .docx or .pdf, you can use Google Docs to create your resume, then download it in either format for free.
Fonts and bullets. Fonts and bullets should be simple. I know it sounds boring and basic but trust me, those fancy fonts are hard for Applicant Tracking Systems to read. The best fonts are Times New Roman, Arial, and Cambria.
Date formatting. Date formatting is not as critical, but it is worth mentioning. Because most Applicant Tracking Systems are programmed to read month and year (not year only), and most big ATS players like dates in MM/YYYY formula.
Spacing. Another simple and easy mistake is spacing. While it might seem ridiculous to think that accidentally adding an extra space between words could be the difference between being a great match and a medium match, it is true. Here is why. Say the ATS is looking for resumes with the words “Business Analyst” in them. Suppose you accidentally have two spaces between Business and Analyst (Business Analyst). The ATS will not recognize it as a keyword because it looks for “Business Analyst” (Business Analyst) with one space. Some Applicant Tracking Systems are pickier than others. Still better be safe than sorry and proofread your resume for this extra spacing.
Columns and tables. Remember, an ATS uses algorithms to “read” resumes; they do not view a resume the same way a human would. They are programmed to “read” left to right, and some will read columns straight across rather than reading column one top to bottom and then starting column two at the top. If you have fancy column designs on your resume, the ATS might translate the words into funky sentences that make no sense to the person reading them. The same goes for tables. It’s best to avoid them.
Header and Footer. Do not put critical information like your phone number or email address in a header or footer. The ATS may not find it. And you want to make it as easy as possible for HR/Recruiters to contact you.
Tip: The easiest way to avoid an Applicant Tracking System is by applying for positions at small to mid-sized companies. Why? Because ATS tends to be very expensive and not affordable for smaller companies. Also, smaller companies typically do not have as many open positions as larger ones; therefore, they may not need an ATS. Larger organizations will almost always use an Applicant Tracking System.
Tip: What if you do not have your bachelor’s degree and the position is asking for a bachelor’s degree? How do you get your resume past the Applicant Tracking System then? I hear this a lot -“I don’t have a bachelor’s degree, and I can’t get my resume past Applicant Tracking Systems.” Here is a tip to cheat the system; enroll in a local Community College or University class and start working towards your bachelor’s degree. Then on your resume, write, “working towards a bachelor’s degree.” That way, the ATS will pick up the word “bachelor” and pass your resume along or rate it as a greater match. The ATS algorithm does not know if you have completed your degree or working towards your degree. It just knows to look for the word “bachelor.”
Guess what, like it or not, Applicant Tracking Systems are here to stay. I hope this helped. With a couple of tweaks and upgrades to your resume, it will pass through those dreaded tracking systems and land in the hands of a human.
Contact NimoHR for more information.
Latest Posts
- Mastering Behavioral Interview Questions: Tips and Examples
- In-Demand Skills for 2024: What to Include on Your Resume
- Navigating Career Transitions: Reshaping Your Resume for a New Path
- How to Optimize Your LinkedIn Profile
- Cracking the Job Interview: Insights from NimoHR’s Interview Preparation Sessions
- Using LinkedIn Articles to Showcase Your Expertise
- Creating a Standout Resume for Phoenix Employers: Tips on crafting a resume tailored to the preferences of local Phoenix employers
- Resume Trends for 2024: What You Need to Know
- From First Impression to Final Question: Excelling at the Four Key Interview Evaluation Points
- Behind the Screens: Understanding the Role of ATS in the Hiring Process
- How to Create the Perfect Executive LinkedIn Profile?
- How to Write a Cover Letter That Gets You the Job You Want
- How To Build A Resume
- Get Professionally Written Resumes And LinkedIn Profiles
- Top 5 Reasons To Avail Of LinkedIn Resume Writing Services
- Helpful Tips For Writing A Perfect Cover Letter
- How to Ace Your Next Interview
- 15 Things To Leave Off Your Resume
- Applying Strategically and Networking
- Effective Interview Strategies
- The Best Job-Board Sites
- 4 Simple Signs That You Should Quit Your Job
- The most common interview questions & the best way to answer them
- Jump-start your career during the COVID-19 crisis
- Questions to ask in an interview
- Career consulting ROI. Why you should purchase a professional resume writing services
- The Importance of a Company Culture and HR’s Role
- Why companies should offer outplacement services and career coaching
- Interview Tips: Back to the Basics
Categories
Related Posts
Mastering Behavioral Interview Questions: Tips and Examples
Navigating the landscape of job interviews can be daunting, especially when it comes to behavioral interview questions. These questions are designed not just to probe your professional background but also to gauge how you handle various situations in the workplace. Excelling in these questions can significantly boost your chances of landing your dream job. In… Continue reading Mastering Behavioral Interview Questions: Tips and Examples
Read More
In-Demand Skills for 2024: What to Include on Your Resume
In a rapidly evolving job market, staying ahead of the curve is crucial. As we step into 2024, equipping your resume with in-demand skills has never been more important. Whether you’re eyeing a career change, a step up in your current path, or just entering the workforce, understanding what skills to put on your resume… Continue reading In-Demand Skills for 2024: What to Include on Your Resume
Read More
Navigating Career Transitions: Reshaping Your Resume for a New Path
In today’s dynamic job market, career transitions have become increasingly common as professionals seek new challenges, industries, or roles to align with their evolving aspirations. One crucial aspect of successfully navigating a career transition is effectively reshaping your resume to highlight transferable skills and showcase relevant experiences. As an industry expert in career services, I’ll… Continue reading Navigating Career Transitions: Reshaping Your Resume for a New Path
Read More